Athens, 28/9/2017

R.No: 2049


Subject: Request for Offer (RFO) submitted to the Organization “K.S.D.E.O. EDRA” for

  • the provision of graphic design services (lay out) for the creation of the MENS project publicity and dissemination materials
  • the printing of the above publicity materials

within the frames of “MENS” project, co-funded by the ERASMUS+ / Sport Programme.


You are invited to review and respond to this Request for Best Offer (RFO). In submitting your RFO, you must comply with the instructions found herein. The services required are delineated below (Annex 1). Please read the enclosed document carefully.

The RFO due date is 3/10/2017.


Please send us your response by regular mail, courier, e-mail or facsimile, along with 2 copies, clearly labelled to:



Nicos Andreopoulos

MENS Project Manager


5 Eschilou Street, GR-12134, Peristeri Attica

Telephone: 0030 212 21043898,

Email address: Αυτή η διεύθυνση ηλεκτρονικού ταχυδρομείου προστατεύεται από τους αυτοματισμούς αποστολέων ανεπιθύμητων μηνυμάτων. Χρειάζεται να ενεργοποιήσετε τη JavaScript για να μπορέσετε να τη δείτε.


Any questions regarding this RFO should be directed to the contact named above.

Please note that applicants are solely responsible to ensure that their response and offer arrives prior to or on the due date the close of the business day (18:00).

Annex 1


A. Background and Purpose

Overall Goal of the project:

Overall goal is to strengthen the connection of Sport and Physical Exercise with the field of mental health with the aim of enriching therapeutic procedures for the benefit of patients and society as a whole. MENS Project is the first step towards the establishment of a European Network of Active Living for Mental Health


  • UINIVERSITY OF ATHENS- School of Physical Education and Sport Science - GR
  • KENT UNIVERSITY School of Physical Sciences - UK
  • Coos Marche - IT
  • Fundacion Intras - ES
  • EUFAMI European Network - BE
  • Sporium Spor Kulübü - TR
  • ASOK - LI
  • Ozara - SI
  • Rijeka Disability Sports Association - CR
  • Villa Montesca - IT
  • ANARP - PT
  • MEH - UK
  • Municipality of Galatsi - GR
  • CESIE - IT




Core target of the MENS project is the establishment of a European Network aiming at the conjunction of Mental Health and Sport / Physical exercise.

Within this frame main objectives of the project are

• the development of a documented and evidence based approach of the use of sports and physical activities in the treat of mental illness (12 Policy papers)

• the establishment of a European Mental Health Sports Network (mapping, statutes and founding Conference)

• the public awareness on the necessity of a new specific approach on the conjunction of Sport and Physical exercise  with Mental Health within a EU wide Awareness Campaign



Provision of creative design services for the communication needs of the MENS project and the first ENSALMH network communication materials as described in the approved project budget and the decision of the Prague Project meeting. The mentioned services will cover:


  • the lay-out of the publicity materials.
  • The lay out of printed deliverables of the project.
  • The design of materials for the dissemination activities.


The provider of the services must keep a close cooperation with the project management and insure the necessary availability during the whole duration of the project as the requested services are scheduled according the project implementation and can’t be provided at once as a package.


Project and Network Branding (logo, moto, templates etc)

Project leaflet - Graphic design (Lay out) &  Printing of 400 pcs full color  2pages A4 150 gr/m2 velvet paper

Project poster - Graphic design (Lay out) &  Printing of 200 pcs Full color 70x50) 170 gr/m2 velvet paper

12 Policy  Publications - Graphic design (Lay out) &  Printing of 100 sets of  15 pages A4)

Conference minutes - Graphic design (Lay out) &  Printing of 100 sets 50 pages A4

1 Project  BANNER - Graphic design (Lay out) & printing

Network Leaflet - Graphic design (Lay out) & printing of 1000 pcs full color  2 pages A4 150 gr/m2 velvet paper

Poster (A3) - Graphic design (Lay out) & printing of 200 pcs full color 170 gr/m2 velvet paper

1 NETWORK BANNER - Graphic design (Lay out) & printing

Business cards (1 set of 500, 1 set of 1000 )

Network  folders -  A4 size, full color 500 + conference sticker

1 Campaign  BANNER


It is recognized that time is of the essence.

All interested parties submitting proposals are advised of the following time limitations which must be adhered to strictly and without exception:

Start Date: 7/10/2017

Completion of delivery: 30/6/2018


The available budget for the services and materials to be provided is 7.200 € including VAT for the cost for lay out and the printing of the materials in the above referred quantities and following the technical specifications.

The total price offered should include VAT. The project is co-funded by the Creative Europe programme / Culture Sub-programme

Award of a contract resulting from this RFO will be based on the “lowest price” method.

Please note that only the proposal that is finally selected will be contacted.


Prepayment of 30% after the assignment of the contract

Final payment of 70% including VAT according to the invoice to be issued on June 2018